Request Your Adventure

A regional specialist will contact you to confirm your reservation. Payment will not be collected until your reservation is confirmed.


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STEP 1: Select Your Trip

  • Custom Departure Dates
    Scheduled Departure Dates

STEP 2: Tell Us a Bit About Yourself

    Number of Travelers in Your Party

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STEP 3: Tell Us Your Preferences (optional)

Please tell us about any special accommodations or dietary considerations you may have. Likewise please let us know if this trip is in celebration of a particular event-anniversary, graduation, birthday, whatever!

 Please check this box if you've previously traveled with Mountain Travel Sobek or Alaska Discovery



STEP 4: Enter Your Billing Information

Please note that a minimum deposit of $400 is due at time of reservation. Actual first deposit may vary based on trip and departure date. A representative will contact you for authorization in the event the required deposit amount is greater than $400.
Your credit card will not be charged until an MTSobek representative confirms your reservation with you.


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Billing Address

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Terms & Conditions

PAYMENT SCHEDULE

Based on Land/Cruise Cost, per person

Regular Departures (1), (2), (3), (4)

At time of reservation………………... $400

65days prior to trip departure…..… Balance

(1)Gorilla trips require a non-refundable deposit to cover the cost of each gorilla permit ($750 per permit)

(2)The Machu Picchu Inn to Inn Express trip requires a $500 non-refundable deposit at time of booking

(3)All Botswana, Congo, South Africa and Zimbabwe trips incur a 100% cancellation fee at 60 days or less prior to departure.

(4)Panama: Journey between the Seas trip requires a $500 deposit at time of booking

Galapagos, Cuba, Turkey, John Muir Trail, Alaska: From Mountain to Sea, and any trip with a cruise element unless otherwise noted

At time of reservation ……………......…$400
120 days prior to trip departure…........$1,200
90 days prior to trip departure….…....Balance

Uganda, Namibia and Kenya Scheduled Trip Departures

At time of reservation …………….....…$400
105 days prior to trip departure….…Balance

Uganda, Namibia and Kenya Custom Trip Departures

At time of reservation …………………..25% of Land/Cruise Cost
105 days prior to trip departure…...…Balance

Antarctica & Arctic Cruise Departures

At time of reservation ………$1,500 - $2,500 (varies based on ship and trip departure – see detailed itinerary)

120 days prior to trip departure……..Balance

Private Adventures, Custom Adventures, and Special Trip Departures

At time of reservation …………$800 or 25% of Land/Cruise cost, whichever greater
120 days prior to trip departure……..….25% of Land/Cruise cost

90 days prior to trip departure……... Balance

Extensions & Extra Services

(including extra hotel nights)

At time of reservation ……. $100 deposit (5) (non-refundable)

The balance will be added to the cost of your trip, and payment will follow the applicable schedule above. Requests made 29 days or less prior to departure are subject to a 4100 late booking fee. Once booked, each change is subject to a $50 change fee.

(5) Per person and some exceptions apply and deposits may be higher.

All payments must be made by major credit card (Visa, Mastercard or American Express). Prices are in US Dollars and all payments are to be made in US Dollars.

Immediately after we receive your deposit, you will be sent the required forms and other information needed to prepare for your trip. Rendezvous instructions and final trip details will be sent about three weeks prior to departure.

What Your Trip Includes

The Land and /or Cruise Cost* for most trips includes: Expert leadership, accommodations in hotels, inns, or lodges in cities and villages, field arrangements (including camp and cook staffs, tents, kitchen and dining tents on most trips, group camping and commissary equipment, necessary trip equipment (e.g. sea kayaks, rafts, personal floatation devices, etc), all or most meals, sightseeing as noted in the trip itinerary, group airport transfers, ground transportation and support vehicles, additional guides and porters if needed, entrance fees and permits, and basic medical and evacuation insurance.

*Note-“Land/Cruise Cost” is defined as including the cost of the trip. Internal airfare, park fees, permits and taxes may be included in the price, or broken out separately. Unless otherwise noted, payment and cancellation policies apply to the total Land/Cruise Cost, inclusive of internal airfare, park fees, permits, single supplements and taxes, even when broken out separately. Travel agent commission is calculated from Land/Cruise Cost only and excludes tier charges and Single Supplements.

Each trip varies slightly, so please call and speak with one of our Regional Specialists or ask for a detailed trip itinerary for specifics (you can also download itineraries at www.mtsobek.com). International airfare, optional gratuities, and personal items are not included.

TIER PRICING

Adventure travel works best with a small group of people. In order to operate these small groups, our trips are priced according to the number of full-price passengers on the trip. Mountain Travel Sobek staff, trip doctors, and other discounted travelers are excluded from the count for this purpose. We invoice you at the highest tier price (the smallest group size we can operate) until final payment is due. If the price drops due to an increase in group size before your trip departs, you will be refunded the difference.

SOLO TRAVELERS

Accommodations (hotels, tents, and cruise cabins) are based on double occupancy. If you prefer single accommodations, you must pay a single supplement fee, which is listed in the Trip Itinerary. If you are traveling alone and wish to share accommodations, we will assign you a roommate of the same gender. If there is no one with whom you can share, you are required to pay a “forced” single supplement fee, which is usually less than the regular single supplement. On a few trips, single and triple accommodations are not available.

CANCELLATIONS & REFUNDS

Based on Land/Cruise Cost*, per person

At the time we receive written notice that you must cancel your trip, the following fees will apply (all dates are from departure date)

Regular Trip Departures (1), (2), (3)

From time of reservation until 90 days prior to trip departure……………………….. $150
89 to 61 days prior to trip departure…...$400

60 to 46 days prior to trip departure........50% of Land Cost
45 days or less prior to trip departure….100% of Land Cost

(1)Gorilla trips require a non-refundable deposit to cover the cost of each gorilla permit ($750 per permit)

(2)The Machu Picchu Inn to Inn Express trip requires a $500 non-refundable deposit at time of booking

(3)All Botswana, Congo, South Africa and Zimbabwe trips incur a 100% cancellation fee at 60 days or less prior to departure

Galapagos, Cuba, Turkey, John Muir Trail, Alaska: From Mountain to Sea and any trip with a cruise element unless otherwise noted

From time of reservation until 120 days prior to trip departure…………………………$400
119 to90 days prior to trip departure……25% of Land/Cruise cost

89 to 60 days prior to trip departure…….50% of Land/Cruise cost
59 days or less prior to trip departure….100% of Land/Cruise cost

Uganda, Namibia, and Kenya Scheduled Departures

From time of reservation until 96 days prior to trip departure……………………...$400
95 days or less prior to trip departure….100% of Land/Cruise cost

Uganda, Namibia, and Kenya Custom Departures

From time of reservation until 96 days prior to trip departure...25% of Land/Cruise Cost
95 days or less prior to trip departure….100% of Land/Cruise cost

Antarctica & Arctic Cruise Departures

From time of reservation until 120 days prior to trip departure……..Loss of first deposit
119 or less prior to trip departure……..100% of Land/Cruise cost

Private Adventures, Custom Adventures, and Special Departures

From time of reservation until 90 days prior to trip departure more……………..$800 or 25% of Land/Cruise Cost, whichever greater
89 to 60 days prior to trip departure….... 50% of Land/Cruise cost

59 days or less.......100% of Land/Cruise cost

Extensions & Extra Hotel Nights

60 days or more…………………......$100 (6)

59 to 30 days………….50% of extension cost

29days or less……….100% of extension cost

(6)Per person and some exceptions apply.

No refunds will be given for unused hotel rooms, meals, sightseeing trips, or trek arrangements for any reason whatsoever. Land Cost is quoted as a package and credits are not given for services not used. (Note – Extra hotel nights cancelled within 60 days of departure are subject to up to 100% of the hotel cost or $35, whichever greater.) Internal Air, once purchased, is non-refundable.

Cancellation and refund policy applies to entire land cost of trip, including trip cost, internal airfare, park fees, permits, and taxes. We recommend you purchase the optional supplemental travel insurance package to protect yourself in case of an unexpected medical emergency. Refunds in excess of $500 will be remitted by check.

INSURANCE

For your protection, we offer and optional supplemental insurance package called the Passenger Cancellation/Interruption Protection Program. It combines trip cancellation and interruption coverage (for covered reasons), baggage loss protection, and medical coverage along with emergency evacuation coverage. For complete terms and conditions go to www.mtsobek.com/faq#insurance. We include the cost of this optional insurance coverage as an item on your invoice. It is effective the day we receive your designated payment for the insurance or the day your final balance is paid. Please note that deposits are not applied toward your insurance premium. If you do not wish this optional insurance coverage, you need only notify Mountain Travel Sobek in writing before making final payment and we will remove the charge from the invoice.

TRANSFERS

With the exception of those trips noted otherwise within this section, you may transfer to another trip without a fee up to 90 days before departure. If you transfer from one trip to another within 89 days of departure, however, you are subject to the usual Cancellation Fees outlined above (appropriate to the date you notify us of your wish to transfer). For Machu Picchu Inn to Inn Express trips you may transfer to another departure date until the end of the following year subject to any cost increases. The transfer fees are 60 or more days from departure - $250, 59 to 30 days – 25% of Land Cost, 29 days or less – 50% of Land Cost. No transfers are allowed on Galapagos, Turkey, Patagonia Explorer, Mountains to Sea: Denali & Kenai Fjords, Antarctica and Arctic cruises, John Muir Trail, Private Adventures, Custom Adventures, or Special Departures.


CANCELLED TRIPS

Mountain Travel Sobek reserves the right to cancel any trip due to inadequate sign-up or other cause that makes the trip unfeasible for us to operate, but will inform you at least 45 days prior to departure. In such a case, a full refund of Land/Cruise Cost is given, but Mountain Travel Sobek is not responsible for additional expenses incurred by members preparing for the trip (e.g. non-refundable “Advance Purchase” air tickets, visa fees if applicable, clothing, equipment, and medical expenses). Do not purchase your air tickets before speaking with your Adventure Coordinator.

BAGGAGE

Mountain Travel Sobek assumes no liability for loss or damage to baggage in transit to and from a Mountain Travel Sobek trip or while on a Mountain Travel Sobek trip. We recommend purchasing the supplemental travel insurance package.

DELAYS & COST INCREASES

The cost of delays is not included if any trip is delayed due to bad weather, trail conditions, river levels, road conditions, transportation delays, government intervention, sickness or other contingency for which Mountain Travel Sobek or its third party operators cannot make provision. Land/Cruise Costs are subject to increase without prior notice, even after you have signed up on the trip. We often publish our prices more than a year in advance. Between that time and the time of the trip’s actual departure, we are occasionally faced with significant cost increases that we cannot absorb (i.e. foreign currency fluctuations, fuel surcharges, or increases in cost of services). We regret this situation, and we do everything we can to avoid raising prices, but sometimes it is unavoidable. We will do our best to limit such increases and will notify you at least two months before departure.

AIRLINES

The airlines are not to be held responsible for any act, omission or event during the time passengers are not on board their planes or conveyance. The passage contract in use by the airlines concerned, when issued, shall constitute the sole contract between the airlines and such purchasers of these tours and/or passenger. Such conveyance, etc. is subject to the laws of the countries involved. Airlines used vary in degree of safety and risk. Many air carriers have an unknown safety and maintenance record. Mountain Travel Sobek is not liable for incidents involving airline safety, risk, delays, etc., or incidents that re- sult in injury, delay or death. Please read the conditions on the back of your airline ticket.

MEDICAL & HEALTH

It is vital that persons with medical problems make them known to us well before departure. The trip leader has the right to disqualify anyone at any time during the trip if he or she feels the trip member is physically or mentally incapable or if a trip member’s continued participation will jeopardize the individual involved or the group. Refunds are not given under such circumstances. Hospital facilities are often unavailable and evacuation can be prolonged, difficult, and expensive. Mountain Travel Sobek assumes no liability regarding provision of medical care. Trip members will receive appropriate health information and a Medical Certificate to be filled out and returned to us. You will need to provide us with your accurate and completed medical information history for the last three years, as well as any special dietary needs. If you are age 65 or older (or on certain designated trips including those with the Activity Level of “Ultimate Challenge”), the Medical Certificate must be signed by your physician. Once you have been confirmed on a trip, normal cancellation fees apply if your doctor does not approve the medical certificate. We can send you this form prior to you making your reservation so your doctor can pre- approve you.

PHOTOGRAPHY

Mountain Travel Sobek may take photographs and/or video of its trips and trip participants grants Mountain Travel Sobek permission to do so and for it to use same for promotional or commercial use without payment of any compensation to participant.

RESPONSIBILITIES OF TRIP MEMBERS

Trip members have certain responsibilities to Mountain Travel Sobek and to other trip members. Trip members are responsible for understanding the conditions stated in the Trip Itinerary and selecting a trip in consultation with Mountain Travel Sobek that is appropriate to their interests and abilities, and for preparing for the trip by studying the Trip Itinerary and supplemental trip information sent by Mountain Travel Sobek. Screening for fitness (for trips rated “Strenuous” or “Ultimate Challenge”) is made by our Regional Specialists at the time of booking. At the trip leader’s discretion, a member may be asked to leave the trip at his/her expense and without right of refund if the leader feels that the person’s further participation may be detrimental to the individual or to other trip members.


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Mountain Travel Sobek

1266 66th Street, Suite 4

Emeryville, California 94608

Toll Free:1-888-831-7526

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Mountain Travel Sobek

1266 66th Street, Suite 4

Emeryville, California 94608

Toll Free:1-888-831-7526